A dignified farewell as an investment in the future
Employees come and employees go. That is the reality of every company. In the life cycle of an employee within a company, offboarding in particular sometimes remains underexposed. This is unfortunate, because structured offboarding is not only important for the departing employee. It also has an impact on an organization's reputation and culture. In addition to a smooth onboarding, employer and employee also benefit from a structured offboarding.
Why invest in offboarding?
We talked about the value of a smooth onboarding in a previous blog on onboarding. That value had a lot to do with the first impression you make as an employer and the feeling you give a new employee.
Actually, offboarding is no different. It is more than the formal conclusion of employment. It is an excellent opportunity to end the relationship with an employee in a positive way. A process that ensures knowledge transfer goes smoothly, legal obligations are met and the organization learns from feedback. Moreover, offboarding plays an important role in maintaining a positive employer image.
What you want to structure when offboarding
When an employee leaves the company, you want to get a few things right.
First, the practical issues such as turning in company property and accessing systems. Hopefully you have your asset management in place and have registered whether someone has access to a laptop, phone, keys or an access pass. Then you can repossess those items at the appropriate time. There will also come a time when you want to terminate or restrict access to internal systems and confidential data.
Then there are legal and administrative matters that need to be taken care of. Take care of salary, vacation days and any other compensation in a timely manner. An exit interview provides valuable information about how the employee experienced the employment.
You can also do a lot in the realm of communication. For example, inform the team and others involved in a respectful manner and create a moment to thank the departing employee and say goodbye.
A dignified farewell delivers much
A pleasant conclusion produces a positive feeling for everyone. This can lead to your former employee recommending your company as an employer. Perhaps the same employee will even return at a later date as a boomerang employee. With a structured knowledge transfer, no knowledge is lost. And finally, a well-departure also impresses employees who stay behind. It contributes to strong internal morale and trust within the team.
HR offboarding with a flexible QMS
So offboarding is more than an administrative requirement; it's an opportunity to make a lasting positive impression. If you find it difficult to consistently maintain structured onboarding, you can also use your quality management system to do so.
Many users of the ISO2HANDLE platform have discovered the HR module. Just as they organize their quality management, in the HR area they also arrange their onboarding and offboarding including resource management through the platform. That is the advantage of a platform that is so versatile and flexible to set up.
Want to know more about this? Then simply schedule a short demo.
