The uhm moment: a common sound in the world of document management

Digitization has changed the way we work. Many companies rely on digital documents such as PDFs, Word documents and Excel sheets, often stored on platforms such as SharePoint. This seems like a step in the right direction toward a digital quality management system (KMS) and risk management system (RMS). However, the Uhm moment occurs when a document needs to be changed. Although the old document is neatly archived and the new version finds its place, this process raises several questions.

• How do you quickly find the right old version? Uhm...
• How do you determine who has access? Uhm...
• How do you automatically inform stakeholders of new versions? Uhm.
• How do you follow the process of document changes? Uhm...

The answer to these questions is often not so simple, showing that document digitization does not equate to process digitization.

Why a digital KMS and RMS is not as expensive as you think

Implementing a digital KMS and RMS is often seen as a time-consuming and costly undertaking. True, but it doesn't have to be that way. With the right software and integrations, this process can be significantly accelerated and costs can be saved. Software solutions such as ISO2HANDLE offer convenient import capabilities for SharePoint, Confluence, Word and Excel, saving a lot of time and effort.

Calculating your potential time savings? Go to our ROI Calculator

Digitize your processes with a KMS / RMS

Digitizing and automating processes through a KMS / RMS offers numerous advantages.

• Time savings: You no longer have to spend time manually searching for documents, setting authorizations or informing stakeholders about new versions.
• Cost savings: By preventing errors and waste, you save money.
• Improve quality: By digitizing your processes, you improve the quality of your products and services.
• Increasing compliance: By managing your risks, you increase your chances of complying with laws and regulations.
• All documentation and records are in one place, making management clear and efficient.

Conclusion: the value of a digital QMS

A digital KMS/RMS is an investment that pays off through better control of processes, improved quality of products and services, and increased compliance. Overcoming the Uhm moment by digitizing processes is essential in today's business operations.

Interested? 

For organizations looking to overcome the Uhm moment, a digital KMS/RMS offers a solution. If so, contact us for a no-obligation demo.

Prefer a little more orientation first? Request our buying guide to learn more about quality management and risk management software.